How We Operate
The CITA Secretariat takes care of the day-to-day management and activities for the association. To this intent, it employs an Executive Director, an Office Manager as well as a Communication Manager.
- Administrative day-to-day management of the organization
- Assist in setting out and implementing the strategic direction on a continuous basis
- Organise a.o. CITA Council, Bureau Permanent and Working Group meetings
- Organise CITA’s International Conferences
- Assist the activities of CITA Working Groups
- Internal and external communication
- Issue CITA publications
CITA General Assembly
The General Assembly is the highest decision making body of the organization. It represents all CITA Members and meets about every 18 months. Full Members have voting power.
The General Assembly has decisive power of approval for:
- Budgets and accounts
- Modifications to the Articles of Incorporation
- Dissolution and winding-up of the association
- CITA Recommendations
- Appointment Bureau Permanent Members and the President
The main objective of the CITA Bureau Permanent is managing the association and continue to give strategic direction between two General Assemblies. The CITA Secretariat assists the BP by taking care of the daily work.
The BP meets 3 to 5 times a year and may also decide to establish sub-committees to work on specific issues. Two such sub-committees are currently active:
- Strategic Direction Group
- Relations with International Bodies
BP members and the position of President, are elected at the CITA General Assembly. Vice-Presidents are appointed by the BP.
- Principal Activities
- Supervise the administrative and financial situation of the organization
- Decide on granting provisional approval of membership applications. The formal approval is confirmed by the General Assembly.
- Supervise the work of the CITA Secretariat, allocate resources for activities. This can be work for Working Groups, Regional Advisory Groups, CITA Secretariat internal and external staff, new services to members, new studies and projects, etc.
The Regional Advisory Groups’ objective is to take forward the CITA objectives in their geographically defined region through regionally focused advice and activities.
Four Regional Advisory Groups are currently established and more may follow where justified. The chair of a RAG is situated at a CITA member location, within the specific region. For Europe, the Regional Advisory Group is located at the CITA Secretariat.
The establishment of a RAG is put to the vote at the General Assembly. It consists of at least a Chairperson, possibly assisted by one or more assistants or advisors. All RAG chairpersons are elected by the General Assembly; other RAG representatives are appointed by the Bureau Permanent.
- Regional Advisory Groups
- Central & South America
- North America
The European RAG’s principal activities vary from the other Regional Adivsory Groups, which are predominantly occupied with developing activities in their specific regions. The European activities are very well established, partially due to the fact that the CITA Secretariat is situated in Europe. Therefore the European RAG actively assists in developing CITA’s strategic direction, overseeing its European Working Group activities and maintaining contacts with European regulatory and international bodies.
CITA Working Groups meet as often as necessary and meetings either take place at locations on the invitation of CITA members, or in Brussels at the CITA Secretariat.
Don’t hesitate contacting the CITA Secretariat if you have any further question.